Privacy Policy

Effective Date: 01/05/2026
Company: Iberian Motoring Events SL

Iberian Motoring Events SL is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website, make bookings, or participate in our events.

By using our website and services, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

We may collect and process the following information:

• Full name
• Postal address
• Email address
• Telephone number
• Emergency contact information (where required)
• Booking and payment information
• Vehicle information relevant to your event participation
• Any information you voluntarily provide during the booking process
• Website usage information, including cookies and analytics data

Payment card details are not stored by Iberian Motoring Events SL unless specifically stated and processed through secure payment systems.

2. How We Use Your Information

We use your personal information to:

• Process and manage your booking
• Confirm and administer your event participation
• Arrange accommodation and event-related services
• Communicate with you regarding your booking or event updates
• Respond to enquiries and customer support requests
• Meet legal and regulatory obligations
• Improve our website, products, and services
• Send marketing communications where you have provided consent

3. Sharing Your Information

We treat your personal data confidentially and do not sell or rent your information to third parties.

However, we may share information where necessary with:

• Hotels and accommodation providers used during tours or events
• Service providers involved in delivering the event
• Payment processing providers
• Professional advisers where necessary
• Government authorities or legal bodies where required by law

For tours involving accommodation, participant information may need to be provided to hotels or accommodation providers as required by local laws and registration requirements. This may include identification details and contact information necessary for accommodation check-in procedures.

We only share information necessary for the intended purpose.

4. Data Storage and Security

Customer information is stored on secure servers and appropriate technical and organisational measures are in place to protect your data against:

• Unauthorised access
• Loss
• Misuse
• Disclosure
• Alteration
• Destruction

While we take reasonable steps to protect your information, no internet-based transmission or storage system can be guaranteed to be completely secure.

5. Data Retention

We retain personal information only for as long as necessary to:

• Deliver our services
• Maintain business records
• Comply with legal, accounting, and tax obligations
• Resolve disputes and enforce agreements

When data is no longer required, it will be securely deleted or anonymised.

6. Your Rights

Depending on applicable data protection laws, including the UK GDPR and EU GDPR where applicable, you may have the right to:

• Request access to your personal information
• Request correction of inaccurate information
• Request deletion of your information
• Request restriction of processing
• Object to processing
• Request transfer of your information to another provider
• Withdraw consent where processing is based on consent

Requests can be made using the contact information below.

7. Cookies

Our website may use cookies and similar technologies to improve user experience, analyse website performance, and support website functionality.

You can control or disable cookies through your browser settings; however, some website features may not function correctly.

8. Third-Party Links

Our website may contain links to third-party websites. Iberian Motoring Events SL is not responsible for the privacy practices or content of external websites.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated effective date.

10. Contact Us

If you have any questions regarding this Privacy Policy or how your personal information is handled, please contact:

Iberian Motoring Events SL
Email: [email protected]
Telephone: +34 685 528 125
Website: www.iberianmotoringevents.com